In today’s generation, most of us would certainly opt for much easier and more convenient ways to do certain activities. In a world where time is precious and everyone always have too many things to do, who wouldn’t want to do their usual activities by using less time and effort? Virtual meetings are one of them. Since you already exchange information and establish a network with your partners through the web, why bother and waste time just to meet face-to-face? Just with the right tips you can follow, you can definitely make that online meeting successful and productive.
Stick to the agenda
Every meeting needs an agenda; that is, if you don’t want your discussion to turn out to be a chaotic mess, leaving your goals hanging on air. Just as you would in a face-to-face meeting, interact with the participants with the same professional attitude for your meeting to run smoothly. Email them the agenda ahead of time so they can think ahead their observations and suggestions beforehand.
Keep it concise
Make your topics straight to the point to avoid dragging around the same concept for too long. This will help your meeting to run just as planned since your colleagues wouldn’t have to listen to someone ramble incessantly, not knowing when it would end. You also do not want someone to doze off in the middle of your meeting, do you?
Given the comfort of being in your own home and having the luxury of doing other tasks in your computer, you might think you could multitask through your meeting. That is something you should not definitely do, not just out of respect, but also to urge you to contribute to your meeting and prevent distracting your colleagues.
Do it in a quiet place
Not because you don’t have to travel to hold a meeting doesn’t mean your location do not matter anymore. Actually, it does. You wouldn’t want your meeting to be disrupted by some barking dog or boisterous laughter in the background. For the sake of your meeting, take your laptop, tablet, or smartphone to somewhere quiet and with minimal distractions as possible.
Familiarize the platform
Sure, most platforms that make it possible for anyone to conduct online meetings are designed to be as user-friendly as possible. However, never assume you could get it on your first time. Whether you are the facilitator of the meeting or just a participant, learn how to use the platform ahead of time and never during the meeting itself. Save yourself time and dignity, as much as possible.
Having your meetings online does not certainly mean you ought to be less productive than when you’re face-to-face. Sure, being present physically could be a huge factor, but with the many things we have to attend to, virtual meetings could spare us a huge deal.